DocuSign Envelope ID: 9997F5DE-B86A-477C-8414-C819B1189C52

DocuSign Envelope ID: 9997F5DE-B86A-477C-8414-C819B1189C52

December 20, 2023

Scenic Terrace South CDD

MINUTES OF MEETING SCENIC TERRACE SOUTH
COMMUNITY DEVELOPMENT DISTRICT

The regular meeting of the Board of Supervisors of the Scenic Terrace South Community Development District was held Wednesday, December 20, 2023 at 1:45 p.m. at 346 E. Central Avenue, Winter Haven, Florida.

Present and constituting a quorum:
Lauren Schwenk	Vice Chairperson
Patricia Hudson	Assistant Secretary
Chuck Cavaretta	Assistant Secretary
Daniel Arnette	Assistant Secretary Also present were:
Jill Burns	District Manager, GMS
Roy Van Wyk	District Counsel, KVW Law
Savannah Hancock	District Counsel, KVW Law
Rey Malave by Zoom	District Engineer, Dewberry
Clayton Smith by Zoom	Field Operations, GMS
Joel Blanco	Field Operations, GMS
FIRST ORDER OF BUSINESS	Roll Call
Ms. Burns called the meeting to order and called the roll. Four Board members were present constituting a quorum.

SECOND ORDER OF BUSNESS	Public Comment Period
Ms. Burns noted that there were no members of the public present at this time nor via Zoom.

THIRD ORDER OF BUSINESS	Organizational Matters
Administration of Oaths of Office to Newly Elected Board Members (Seat #1, Seat #2, and Seat #5)
Ms. Burns administered the oath of office to Daniel and Pat.

Consideration of Resolution 2024-02 Canvassing and Certifying the Results of the Landowners’ Election
Ms. Burns stated the results of the landowner’s election held on November 7^th is filled in, in the resolution.

On MOTION by Mr. Cavaretta, seconded by Ms. Hudson, with all in favor, Resolution 2024-02 Canvassing and Certifying the Results of the Landowners’ Election, was approved.

Election of Officers
Consideration of Resolution 2024-03 Electing Officers
Ms. Burns stated after the landowner’s election, a slate of officers is reelected. Previously Rennie was Chair, Lauren was Vice Chair and the other three supervisors were Assistant Secretaries along with George Flint and Jill Burns Secretary. She asked if the Board would like to keep that the same.

On MOTION by Ms. Schwenk, seconded by Mr. Cavaretta, with all in favor, Resolution 2024-03 Electing Officers as slated above, was approved.

FOURTH ORDER OF BUSINESS	Approval of Minutes of the October 18, 2023
Board of Supervisors Meeting and November 7, 2023 Landowners’ Election
Ms. Burns presented the minutes from the October 18, 2023 Board of Supervisors meeting and the November 7, 2023 Landowners’ Election. She asked for any questions, comments, or corrections. Hearing none, she asked for a motion of approval.

On MOTION by Ms. Schwenk, seconded by Mr. Cavaretta, with all in favor, the Minutes of the October 18, 2023 Board of Supervisors Meeting and November 7, 2023 Landowners’ Election, were approved.

FIFTH ORDER OF BUSINESS	Presentation and Approval of Quote for Amenity Playground Equipment from ProPlaygrounds
Ms. Burns stated the quote from ProPlaygrounds is $120,464.12. She stated they were looking to get the payment by mid-January. Once this is installed on site, the CDD will add insurance for it.

On MOTION by Mr. Cavaretta, seconded by Ms. Hudson, with all in favor, the Quote for Amenity Playground Equipment from ProPlaygrounds, was approved.

SIXTH ORDER OF BUSINESS	Presentation and Approval of Quote for Amenity Pool Furniture from Patio 2000, Inc.
Ms. Burns noted the quote for the patio furniture from Patio 2000 Inc. is $14,122.36.

On MOTION by Mr. Cavaretta, seconded by Ms. Schwenk, with all in favor, the Quote for Amenity Pool Furniture from Patio 2000, Inc., was approved.

SEVENTH ORDER OF BUSINESS	Consideration	of	Equipment
Lease/Purchase Agreement for Playground Equipment & Pool Furniture
Ms. Burns noted they will provide the cost for this up front and the District will lease and ultimately own this at the end so the cost is spread across five years rather than all up front. This would be an agreement with H&B Property, LLC that would be providing the funds, totaling about $134,000 for both of these items. Ms. Hudson asked at the end of the term if the CDD owns the playground equipment. Ms. Burns stated yes, we are basically financing an agreement over five years at 14% interest. The CDD would be responsible for the maintenance/repair of the equipment and furniture. She noted the monthly payment on this over five years is $3,131.60 with the first payment starting in February. The total for this fiscal year is $28,184 and the budget line item was $50,000 on this.

On MOTION by Ms. Schwenk, seconded by Mr. Cavaretta, with all in favor, the Consideration of Equipment Lease/Purchase Agreement for Playground Equipment & Pool Furniture, was approved.

EIGHTH ORDER OF BUSINESS	Consideration	of	Resolution	2024-04
Ratifying the Series 2023 Bonds
Ms. Burns stated the District closed on the Series 2023 Bonds on November 29^th. This resolution ratifies, confirms, and approves all of the actions taken by District officers and staff related to the issuance of that Series of Bonds.

On MOTION by Ms. Schwenk, seconded by Ms. Hudson, with all in favor, Resolution 2024-04 Ratifying the Series 2023 Bonds, was ratified.

NINTH ORDER OF BUSINESS	Consideration	of	Disclosure	of	Public
Financing

Ms. Burns stated this will be recorded so that there is a notice to property owners on what the District has funded with the bond issuance and what is included for this assessment area.

On MOTION by Ms. Schwenk, seconded by Mr. Arnette, with all in favor, the Disclosure of Public Financing, was approved.

TENTH ORDER OF BUSINESS	Presentation of Arbitrage Rebate Report
from AMTEC or Series 2022 Bonds
Ms. Burns noted this is for the bond issuance from last year for the first series of bonds. Under internal revenue code, the District has to demonstrate that they do not earn more interest on the bonds than they pay. This report is required annually under the Trust Indenture for the bonds. There is another report for Series 2023 as well. On page 4, the net rebate arbitrage amount is negative.

On MOTION by Ms. Schwenk, seconded by Mr. Cavaretta, with all in favor, the Arbitrage Rebate Report from AMTEC or Series 2022 Bonds, was approved.

ELEVENTH ORDER OF BUSINESS	Consideration of 2024 Data Sharing and
Usage	Agreement	with	Polk	County Property Appraiser
Ms. Burns noted this is an annual renewal of an existing agreement that the property appraiser requires each year.

On MOTION by Ms. Schwenk, seconded by Ms. Hudson, with all in favor, the 2024 Data Sharing and Usage Agreement with Polk County Property Appraiser, was approved.

TWELFTH ORDER OF BUSINESS	Ratification of EMMA Filing Assistance
Software as a Service License Agreement
Ms. Burns noted this is the software that Jon Kessler talked about that the District will be using for the newest series of bonds related to the required dissemination report. It has already been signed as part of the closing documents so just looking for a motion to ratify.

On MOTION by Ms. Hudson, seconded by Ms. Schwenk, with all in favor, the EMMA Filing Assistance Software as a Service License Agreement, was ratified.

THIRTEENTH ORDER OF BUSINESS	Staff Reports
Attorney
Mr. Van Wyk stated nothing to report unless there are any questions.

Engineer
Mr. Malave stated nothing to report unless there are any questions.

Field Manager’s Report
Mr. Blanco introduced himself as new field manager working with Clayton Smith. He noted they have been reviewing the front entrance and common area landscaping. Various myrtles, southern oaks, magnolias have been planted on the frontage and common areas of Phase 1 and appear healthy. Well systems and irrigation equipment have also been reviewed and appear to be in working order. Landscaping at the ponds appear to be maintained. Pond reviews have been done including the dry ponds, the outlets appear to be in great shape. Ms. Hudson asked if it anticipated that dry ponds would hold water at some point or should there never be water in those. He stated they are retention ponds so in the dry season they will not be filled up with water as that would mostly be in the wetter parts of season such as March and April or summertime. They help with the drainage system retaining the water from runoff from the homes. Ms. Burns stated landscape will be reviewed until everything is ready to go on the contract then they will bring some landscaping proposals back to the Board.

District Manager’s Report
Approval of Check Register
Ms. Burns presented the check register that was included in the agenda package for the Board to review from October 1^st through October 31^st totaling $30,169.49. She offered to answer any questions from the Board. Hearing none.

On MOTION by Mr. Cavaretta, seconded by Ms. Hudson, with all in favor, the Check Register, was approved.

Balance Sheet & Income Statement
Ms. Burns stated financial packets were included in the package for review. There are through the month of October which is the first month of the fiscal year so this one is collecting on the tax bill for the upcoming year. No action is necessary from the Board.

Ratification of Change Order #12 (Revised) from Jr. Davis Construction

Ms. Burns stated this has already been approved and just needs to be ratified.

On MOTION by Ms. Schwenk, seconded by Mr. Cavaretta, with all in favor, Change Order #12 (Revised) from Jr. Davis Construction, was ratified.

FOURTEENTH ORDER OF BUSINESS	Other Business
There being no comments, the next item followed.

FIFTEENTH ORDER OF BUSINESS	Supervisors	Requests	and	Audience
Comments
There being no comments, the next item followed.

SIXTEENTH ORDER OF BUSINESS	Adjournment

Secretary/Assistant Secretary

Ms. Burns adjourned the meeting.

On MOTION by Mr. Arnette, seconded by Ms. Hudson, with all in favor, the meeting was adjourned.

Chairman/Vice Chairman